A letter of regret should be issued to unsuccessful candidates who attended interviews. It need not be sent to job applicants who submitted CV's but did not qualify for interviews
The employer should keep notes of interviews to support his decision in choosing one candidate over another, should it be challenged at a later date.
Although a candidate may not be suitable for the position applied for, the employer may want to keep details of the person for another position in the company at some time in future. Your letter should not imply the promise of reconsideration though. You may say that the candidate's CV will be kept on your files for future reference.
Note: For more contracts and employee forms, please refer to our main Employment page.
Dear Mr. Jones
Thank you for your application for employment and for attending the interview on _____________________20____. Regretfully your application has been unsuccessful and we are unable to offer you the position of ___________________________.
Please find enclosed the documentation submitted with your application.
We thank you for your interest in working for our company and wish you success with your future endeavors.
Name and Title of Employer