This formal letter of appointment will serve as an assurance
to a prospective employee of a position with the new company,
in order to tender his/her resignation at a current place of work.
An employment offer letter would typically be issued first.
An Offer of Employment is extended to a succesful candidate but the process is still ongoing until the candidate accepts the offer.
Upon acceptance of the job offer, other candidates can then be informed in a Letter of Regret that they were not succesful. It's up to you to decide how detailed you want to make the employment offer letter.
It need not cover all the details of the job but you can confirm the major points as discussed during the interview, notably the position, salary, place of work and the starting date.
A written Letter of Appointment is then issued once the successful applicant accepts the offer of employment.
This will confirm and spell out more details as we show in our letter of appointment below.
Please note, this letter of appointment is not a substitute for an employment contract!
Visit our Employment main page for links to all the other relevant free legal forms and contracts for the work place.
Dear Mr. Jones
We have pleasure in confirming your appointment as _______________________ subject to the terms and conditions of your Contract of Employment as well as the Company's Policies and Procedures.
We would like to confirm the remuneration terms of your appointment as follows:
Place of Employment: E.g. Head Office, Regional office location or another country
Commencement date: Starting date of employment
Salary: E.g. $80 000 per annum, payable weekly/monthly etc.
Vacation: Number of weeks/days paid leave per year
Bonus / Incentives: Outline of the bonus and/or incentive structure
Allowances: E.g. Amount allowed for automobile, entertaining, out of pocket expenses etc.
Benefits: E.g. Any Company contributions towards medical insurance or retirement funds not covered in the salary
Signing Bonus: E.g. $1000 (if applicable)
We urge you to familiarize yourself with all the relevant documents and to keep these in a safe place for future reference. Any changes will be communicated to you in writing.
Please indicate your acceptance of this appointment and the terms thereof by signing below and by returning this letter to us by close of business on ________________________20____.
We look forward to a mutually rewarding association with you.
Name and Title of Employer
Name of Applicant
Please Note: Our written offer of employment sample letter covers only a few of the points as in our more detailed letter of appointment above.
If the employee is to have a probationary period first, you could add that as a proviso in the Contract of Employment.