Once the landlord has made his choice as to the tenant,
a rejection letter must be issued to unsuccessful candidates.
Your letter must comply with the Fair Credit Reporting Act or any other applicable laws in your area.
The landlord should keep copies of all the rental applications, notes on how they were judged and subsequent denial letters, in the event that his decision is challenged at a future date.
But before you rush off to compile your letter...
If you have not done so already, it will be well worth your time to review:
Visit our main Real Estate page for links to the relevant pages and more free legal forms for landlords.
Thank you for applying for a tenancy at ______________________________________________________.
We regret to inform you that your application has been denied for one or more of the following reasons:
_____ Insufficient income to meet property requirements.
_____ Incomplete information, false information or information that could not be verified on your application.
_____ Insufficient employment history.
_____ Adverse history relating to previous rental properties. You have the right to make a written request to us within 60 days of receiving this letter for a disclosure of the nature of this information.
_____ Poor and/or absent credit history. The credit reporting company who provided us with your information did not make the decision to take the adverse action and is unable to provide you with the specific reasons why the adverse action was taken. You have the right to receive a free copy of your credit report(s) from the reporting company, if you request so within 60 days of receipt of this letter. You also have the right to dispute the accuracy or completeness of the report with the reportingcompany.
Details of the Credit Reporting Company:
Should you have any further enquiries regarding your application or this letter do not hesitate to call us during normal business hours.